Production Proposal for Shawna Caspi


Hi Shawna,

This document takes you through our production from start to finish. 

As you know, making a record requires deep creative vision, but it also requires a bunch of logistics, technical knowledge, and an understanding of the process.  My goal is to help coordinate the artistic vision with the nitty-gritty details.

This proposal will help us to get on the same page: it lays out the particulars as clearly as possible covering the finances, scheduling, and personnel involved.

Thank you for considering me as producer for your record.  I’m inspired to be working with you, and I’m looking forward to bringing my energy, creativity, and experience to the recording.





Songs are the heart of your record.  Your creative voice is personal and intimate, but having a partner in this stage can really help the process move along.  Co-writing can start with a lyric idea, chord progression, melodic phrase, a finished tune, or a blank slate. We work together, as needed, to write, arrange, and develop the repertoire for the record.

Writing includes:

  • Songwriting
  • Arranging
  • Artistic development
  • Recording demo tapes


Pre-production is an essential step in getting your songs prepared to be recorded. Generally, the more time spent doing pre-pro, the less production and tracking time is needed.

Pre-pro includes:

  • Additional songwriting/arranging
  • Discussing/planinng/visioning
  • Choosing instrumentation
  • Selecting repertoire
  • Creating pre-pro demos of the songs
  • Rehearsing


At this stage, we set an artistic vision and sonic template for the project


Production is the actual creation of your songs. At this stage, we are bringing the artistic vision into being.

Whether tracking beds, overdubs or the lead vocal, the aim is to create an awesome vibe that serves the artistic and career goals of the project.

Production includes:

  • Studio facilities at 2775 Dundas
  • Any engineering I do
  • Any session work I do  (guitars, mandolin, banjo etc)
  • Tracking other musicians
  • Adding sounds/effects/loops/pads
  • Working from remote studios


(Scheduling details and time frame are approximate)

October 1, 2019


(10 4 hour sessions)

October 1, 2019
January 6, 2020


(8 days)

January 6, 2020
January 20, 2020

Production (beds)

(4 days)

January 20, 2020
January 27, 2020

Production (overdubs)

(7-8 days)

January 27, 2020
February 5, 2020

Production (vox and ac. guitar)

(5 days)

February 5, 2020
February 13, 2020

Production (editing)

(16 hours)

February 13, 2020
February 19, 2020


(4 days)

February 19, 2020
February 24, 2020


(2 days)

February 24, 2020


Time Breakdown

Writing Pre-Production Production
10 sessions 8 sessions 16 sessions

Pricing Breakdown

Writing Pre-Production Production Total
$3000 $4000 $7,700 $14,700

Payment Schedule

50% deposit to book dates and confirm project $7,350
25% midway (end of pre-production) $3,675
25% end of project $3,675

Additional Costs and Terms

It’s a good idea to leave room in the budget for:


  • Food – Particularly when tracking a full band, ordering in to the studio can save time.

  • Transportation – Travel costs incurred for anyone coming from out of town.

  • Satellite studios – If we make use of other studios, their fees are extra.  I can help find great studios with preferential rates.

  • Additional production time – This proposal is my best estimate based on my experience and the with the information provided.  Any additional writing, pre-production, or production time required is extra and billed at writing ($300), pre-production ($350), and production ($350).

  • Mixing/Mastering – I am happy to make great recommendations. This proposal includes my time supervising mixing and mastering and organizing the process.

Terms and Conditions


  1. The deposit is non-refundable.

  2. If you need to reschedule, please let me know as early as possible.

  3. There is no rescheduling fee, but the project may be canceled and deposit forfeited if it is delayed by more than 12 months.

Let's get started

Everything looks good to you? Awesome! Here’s what to do next:

1.  Sign below by typing your name and hitting ‘Sign Proposal’

2.  You’ll receive an invoice for the deposit.

3.  Once the deposit has been paid, you’ll receive a confirmation.

To accept, type your name below:

I agree to the terms of this agreement and I agree that my typed name below can be used as a digital representation of my signature to that fact.


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